5 Ways To Be A More Productive Real Estate Agent

March 17, 2022
BY Rebecca Gillis

If you're involved within the real estate industry, then you know how much time, effort, and consistency it requires. It's fast-paced and high-pressure, and with a multitude of tasks which need to be completed, it can be easy to lose track of the basics. Luckily, there are some simple tricks to help you to improve your productivity, to not only make you a more efficient agent, but also to help you gain back precious hours in your week.

1. Delegate and Automate

When you're starting a business or a career, it can often seem that it is your job to do everything. As you get more established, you may find that the workload is too much to handle.

Automation is the easiest way to save yourself time and effort. It's an investment, but it often pays for itself with the amount of labour that is saved. And now that you have this free time, you can spend it on other projects that will increase your revenue.

Delegation is another great way to save time. By delegating to your team, you'll be less drained and able to handle more if you don't have to worry about all the small things in your business.

Routines like answering calls, scheduling appointments, and filing paperwork are simple tasks which can be outsourced. Tasks like these can also be done by an assistant who works for you on a casual or full-time basis, depending on your workload. This will save you some time and allow you to focus on the parts of your business that matter most to you, which within the real estate industry, is often people!

Here is a quick video that shows some of the ways you can automate communication with your clients using Vault.


2. Prioritise Your Tasks

For anyone who has a job that requires sustained attention, it can be difficult to maintain a continuous focus over the course of an entire workday. This is because people's brain functions fluctuate and change throughout day.

It is important to understand what works best for you, as this will help you optimise your work performance in the workplace. Some people do their best at creative tasks in the morning and then perform better at monotonous tasks in the afternoon. Other people have their most productive parts of the day in the afternoon.

Understanding your own body clock, and when you are most productive and able to produce quality work is key. Knowing which of your tasks need the most brain capacity and attention to detail, and doing those when you’re at your most productive, will help you make the most of the time you have available. Additionally, this will also help you figure out how to schedule your daily tasks accordingly.

If you have a plan in place for your day, it will be much easier to see what tasks are most important to you and your business. Making the most of a slump or dip in output level is essential for increasing productivity throughout the day. Use that time for more mundane tasks like checking emails or making phone calls instead.

By tailoring your day to suit your output levels for different times of the day, you’re less likely to feel frustrated, and more likely to be productive.

3. Track Your Time

The difference between a struggling real estate agent and an exceptional one may be as simple as how they organise their day.

We spend a lot of time thinking about our days; often however we are not as efficient or productive as we could be.

Many of us are under the pretence that we are maximising our time, but in reality, we may be falling short of our potential. The key to becoming successful is to utilise each day efficiently; the productivity between agents is often a direct result of how they organise their day and choose to spend their spare time.

If you're looking for ways to boost your productivity, there are a few habits you can easily adopt to get the most out of each day.

The first step to improving your time management is to understand how you are currently spending your time. There are no rules when it comes to tracking, it can be as brief or as thorough as you like. The ultimate goal of time tracking is to learn more about yourself and your habits, both good and bad.

From the time you wake up to the time you go to bed, record your day in 30 minute increments, noting what activity you were undertaking. Do this over the course of a week, then at weeks’ end, review and evaluate how you spent that time. Did you have more or less dead time than expected? Utilise that wasted time to improve yourself and your business.

4. Plan Your Day the Night Before

The importance of planning and goal setting cannot be overstated. It’s one of the most effective things you can do to prepare yourself for success, whether it’s in the short or long term.

Long term planning and goal setting is useful because it creates a pipeline of what you would like your future to look like. This often inspires you to set smaller goals that will help form a plan of action, which can help you to achieve that long term goal.

As a real estate agent, it is important to stay focused on the tasks at hand while you are working. Preparing the night before can help you be more efficient and productive during your workday.

Whether you prefer weekly planning or monthly planning, you should plan your day ahead of time. This may include determining what your goals are for the day and how to get there. It might also entail making a logistics-based plan, in which you determine where you need to be, when you need to be there, and how long it will take to get there. Without a plan, it may be difficult to stay focused on your goals because other people or tasks may distract you.

5. Use Technology to Your Advantage

In recent years, the technology available to real estate agents has grown considerably. There is an ever-expanding pool of tools available within prop tech to help you manage and grow your data and business.

The benefits are huge: CRM platforms helps you stay on top of your game and in tune with your clients' needs, and marketing automation tools can help you better target potential clients and reach them in their preferred channel.

To learn more about Vault CRM and how we can help you automate your business, please book a one-on-one demo, we would love to help.


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